A student on a leave of absence will be entitled to refunds of tuition, fees, and room and board charges as appropriate given the timing of the start of the leave of absence. Related Policies and Procedures: Policy 0220005, Student Records; Policy 0270010, Technical Standards, Policy 0270020, University Grading; Voluntary Leave of Absence and Withdrawal Procedure; School policies related to LOA and Reinstatement; Tuition and Fees, Section II E. The best practice would be to follow rules similar to FMLA. Triton Benefits & HR Solutions can work directly with the HR professional of your organization as an advocate. b) An assessment interview. However, any unused donated leave must be returned to the leave . Everything You Need to Know When an Employee Takes a Leave of Absence The Dean of Students will confer with other appropriate campus professionals to assess the level of risk or disruption posed by the student and whether there are any reasonable accommodations or mitigating measures which will allow the student to safely remain in some or all activities or programs of the University. The Dean of Students will make an individualized assessment, based on reasonable judgment that relies on current medical knowledge or on the best available objective evidence, to ascertain: the nature, duration, and severity of the risk; the probability that the potential injury or significant harm will actually occur; and whether reasonable modifications of policies, practices or procedures or, where applicable, the provision of auxiliary aids and services, will sufficiently mitigate the risk. State health departments | USAGov Students should review theParental Accommodation and Financial Supportprogram before deciding to apply for a family leave of absence. These leaves of absence are offered as a courtesy to employees per company policy or per a collective bargaining agreement with a labor union. 6331-6340 and 6373), and Office of Personnel Management (OPM) regulations providing for a leave transfer program in which Department employees may voluntarily donate annual leave to other . For more specific information regarding the circumstances and processes for Voluntary Leave of Absence, as well as conditions relevant to returning from Leave, students should refer to their school bulletins or speak with their Dean of Students or other staff person as designated in the school's bulletin (DOS). Although mandatory leave governed by state and federal laws have rules that must be followed, there are items that may be discretionary (e.g. Leave of Absence: Different Types and FAQs for Employees - Pulpstream First, HR should create a documented version of the policy, outlining all features, as well as the procedure for requesting time off and the guidelines for the applications review. Mandatory leaves let employees take up to 12 weeks off within an annual period. A readmission process may still be required of a student electing a Voluntary Leave to determine his/her readinesses to return to school (e.g., whether returning to school may increase the risk of self-harm and/or harm to others). [1] In addition, the Involuntary Leave process may be initiated if, based on an individualized assessment, it is determined that there is a significant risk that the student will harm him/herself, and that the risk cannot be eliminated to reduced to an acceptable level through reasonable and realistic accommodations and/or on-campus supports. Military leave from work for military service enacted by the Uniformed Services Employment and Reemployment Rights Act; 2. Availability of and priority for University housing for students returning from Leaves of Absences varies from school to school. If coverage is voluntarily dropped by the employee, or by the employer due to non-payment, this is not a COBRA qualifying event. At this assessment, the student will be asked to sign a release of information to allow the health professional conducting the assessment to communicate with the students treating physician or mental health professional (if applicable) to allow for a comprehensive evaluation, and to allow for a written evaluation as to whether the student can safely continue to be a member of the academic community and align behavior with established conduct expectations so as not to cause a substantial disruption to the educational environment. All students returning from an Involuntary Leave will be required to have an assessment interview prior to being approved by the DOS for re-enrollment. The emergency interim leave will remain in effect until a final decision has been made or a determination has been made that the reasons for imposing the emergency interim leave no longer exist. Employer may not require an employee to pay more than an active employee. Leave of absence length depends on the employer's policy and federal and state law. The student may be asked to sign a health records release and to authorize direct communication between and among the Dean of Students in the University (or designee), the area Dean of Students (or designee), UChicago Student Wellness, and/or the students health provider(s). If employees benefits were not maintained, whether benefits are restored upon return without restrictions will be situational. Lastly, encourage workers to be as transparent as possible with their bosses and the HR team so the company can provide the best option for personal leave. FMLA, USERRA, ADA and more than one law may apply to a given LOA situation. [1] Note that the Morningside Campus: Required Medical Leave for Students with Eating Disorders policy governs situations in which the health condition affecting a student is an eating disorder. As part of the assessment process, students may additionally be asked to authorize his/her health care provider while they were on Leave to provide a "Certificate of Fitness to Return". This decision will be issued within fourteen (14) calendar days of receiving all required documentation and assessment results unless an extension is provided for good cause.During an involuntary leave of absence, the student will be assigned an Assistant Dean from the Student Assistance and Support Service (SASS) team to provide case management and support to help the student meet the requirements for a return from leave.If the Dean of Students determines that the standards for safety intervention or involuntary withdrawal have not been met, the University shall assist a student who has been placed on an interim involuntary withdrawal to resume studies immediately and provide assistance regarding any coursework the student missed while withdrawn.C. 395 Pine Tree Road, Suite 330 The student is encouraged to provide information about remedial efforts to address problematic behavior and the students plan to mitigate any ongoing risk of harm. There are two types of employee leave of absence: mandatory and voluntary. Students are responsible for understanding the implications of a Leave of Absence for housing, financial aid, health insurance, and progress toward the degree. Those procedures may be obtained from the academic unit. In addition, this policy does not preclude or take the place of disciplinary or administrative actions that are a result of violations of, or non-compliance with, other University policies, e.g., registration status blocked for failure to submit proof of immunizations or registration status withdrawn for failure to timely pay tuition. The Dean of Students in the University (or designee) will review the request and other appropriate records and information, confer with the area Dean of Students and others, and, if feasible and appropriate, will meet with the student. Employers need to consider their carriers (or stop-loss provider if self-insured) contractual provisions when drafting their voluntary leave policies. If the student refuses to submit any of the required information, the Dean of Students may deny the students request for reinstatement.The Dean of Students may request to meet with the student as part of the consideration of the reinstatement request. This policy provides students with general information regarding Voluntary Leave of Absence. All rights reserved. The University is committed to the ongoing safety, health, and well-being of members of its community. LOA in certain situations may be protected under Federal Law e.g. If the students request is denied, the Dean of Students decision will detail when and if the University will consider a subsequent request for reinstatement. Leave of Absence for Employees: Key Thoughts for Managers - Indeed Read more below! State leave however is beyond the scope of this blog. Since a Leave of Absence is not a registration, a student on Leave may not use University facilities, including libraries, housing, the fitness center, health services, the student center, nor receive financial aid. SHARE THIS PAGE: When the University receives information indicating that a student may meet one or more of the above criteria, the area Dean of Students (or designee) will, in most cases, first make reasonable attempts to meet with the student to discuss their concerns. Since this personal leave of absence policy is voluntary, companies extend this benefit as a form of generosity. Student Health Leave of Absence - Policies and Policy Governance Voluntary leave/layoff. Businesses should make sure their voluntary leave procedure is clearly defined and communicated to workers. If an employee fails to return to work on the day after FMLA ends or notifies the employer they are not returning, coverage may be terminated, and COBRA offered. GSAS students are classified as resident students (full time or part time) or non-resident students and must either check in and register through the FAS Registrars Office or apply for an alternate status through the Non-Residential Application Portal. The information contained herein should be understood to be general insurance brokerage information only and does not constitute advice for any particular situation or fact pattern and cannot be relied upon as such.